Brisbane anaesthetic billing service — 4.5% flat-fee, boutique since 2013.
Fast Tracking is a boutique anaesthetic billing service for Brisbane anaesthetists in private practice. One flat 4.5% all-inclusive fee covers MBS coding, ECLIPSE lodgement, IFC preparation, daily reconciliation and patient billing. No setup fees. No lock-ins. No offshore call centres. Just a small Australian team that's quietly served Brisbane and Greater Brisbane anaesthetists since 2013.
- 2013 Founded by a practising anaesthetist
- 4.5% Flat fee — all-inclusive, no add-ons
- 99% First-pass ECLIPSE acceptance
- 10+ yrs Serving Brisbane anaesthetists
- $0 Setup and migration cost
What's included in our Brisbane anaesthetic billing service.
Our Brisbane anaesthetic billing service is genuinely end-to-end. Every component an anaesthetist in private practice needs — from the moment a list arrives from a surgeon's rooms to the moment the funds, Medicare, DVA and the patient have all paid — sits inside the single 4.5% all-inclusive flat fee. There are no per-claim charges, no software subscription, no patient-billing add-ons, and no separate "premium support" tier. One price, one team, one account manager.
MBS coding & ECLIPSE lodgement
Every anaesthetic claim is coded against the relevant MBS item, paired with correct time units (one unit per five minutes), ASA modifier billing where applicable, and age-related qualifying items. We lodge through ECLIPSE, the Department of Human Services online claiming system. Our first-pass ECLIPSE acceptance rate sits above 99%.
Informed Financial Consent (IFC)
Every Brisbane patient receives a written IFC document before their procedure — customised to their health fund, gap arrangement, ASA grade, and your fee structure. We field gap-fee questions from patients directly, so you don't have to take those phone calls.
Health fund & gap-cover liaison
We hold current gap arrangements with Medibank, Bupa, HCF, NIB, AHM, Australian Unity, Doctors' Health Fund, and the smaller funds (HBF, Defence Health, Teachers Health, Police Health, GMHBA, CBHS, and others). Known-gap and no-gap workflows are configured per anaesthetist.
WorkCover Queensland & DVA claims
WorkCover Queensland claims sit on a different schedule and approval workflow to Medicare and the funds — we lodge them, follow up on insurer queries, and reconcile payments alongside everything else. DVA gold-card and white-card anaesthetic claims are handled at no extra charge.
Patient billing & collection
Patient invoices, payment options (BPAY, credit card, direct debit), receipts, and gap-fee follow-up — all handled by your account manager. Patients call our Bendigo office for billing questions, not yours.
Daily reconciliation
Funds, Medicare, DVA, WorkCover Queensland and patients all pay on different cycles. We reconcile every claim daily so nothing falls between the gaps. If a payment is short, late, or rejected, we're chasing it the same day — not at end-of-month.
Cloud platform & reporting
Real-time dashboard showing claims lodged, claims paid, ageing, and revenue by hospital, surgeon, and item. Accessible from any browser, on any device, anywhere you happen to be operating.
Free migration from your current biller
We handle the migration end to end at no charge. Your old biller's open claims keep running until they're paid; new claims start with us from your nominated handover date. We handle the patient communication so the switch is invisible to your patients.
The Brisbane private hospitals we bill across every week.
Brisbane's private hospital network is more clustered than Sydney's or Melbourne's — most private anaesthetic work happens within a 12 km radius of the CBD, across distinct precincts in Spring Hill, Auchenflower, South Brisbane, Greenslopes and Chermside, plus the growth hospitals at Springfield and Sunnybank. Below is the actual list of sites we work at right now. If you operate at a Brisbane hospital not on this list, that's not a problem — the workflow is identical.
Inner Brisbane
- Mater Private Hospital — South Brisbane
- The Wesley Hospital — Auchenflower
- St Andrew's War Memorial Hospital — Spring Hill
- Brisbane Private Hospital — Spring Hill
- Westside Private Hospital — Taringa
Southside & Eastside
- Greenslopes Private Hospital — Greenslopes
- Sunnybank Private Hospital — Sunnybank
- Mater Private Hospital Springfield
Northside
- St Vincent's Private Hospital Northside — Chermside
- North West Private Hospital — Everton Park
We also bill across public-private list work at Royal Brisbane & Women's Hospital, Princess Alexandra Hospital and Queensland Children's Hospital for anaesthetists moving from Queensland Health employment into private practice, plus regional Queensland sites including the Toowoomba private hospitals.
How our 4.5% flat-fee compares to other Brisbane anaesthetic billing companies.
Most Brisbane anaesthetists shopping for a billing service are comparing two or three options side by side. The headline rate is rarely the whole story — setup fees, software subscriptions, lock-in contracts and offshore-handled patient billing all change the real cost. Here's how Fast Tracking's 4.5% all-inclusive flat fee compares to the rate structures we typically see from larger Brisbane-targeted billers.
For a Brisbane anaesthetist invoicing $600,000 per year, the difference between a 4.5% all-inclusive flat fee and a 7% rate plus typical add-ons works out to roughly $20,000–$25,000 per year staying with the practice instead of paying for someone else's CBD office overhead. Full pricing detail is on our anaesthetic billing pricing page.
Patient financial clearance and IFC handling for Brisbane practices.
Informed Financial Consent — patient financial clearance — is a legal and ethical obligation for every Brisbane anaesthetist in private practice. Every patient must be told, in writing, what their anaesthetic will cost, what Medicare and their fund will rebate, and what their out-of-pocket gap fee will be. It needs to happen before the procedure, with enough notice that the patient can ask questions or decline.
In practice, IFC is where billing services most often fall down. A generic template, a wrong gap-cover assumption, a calculation error on the time-units estimate — any of these turns into an angry pre-op phone call, a complaint to AHPRA, or a contested invoice the patient refuses to pay. Our Brisbane anaesthetic billing service handles IFC end-to-end:
- Customised per patient. Each IFC document reflects that patient's specific health fund, gap arrangement, ASA grade, expected procedure duration, and any age-related qualifying items. No generic templates.
- Sent before the procedure. Standard practice is dispatch within 48 hours of the list being confirmed, well ahead of the procedure date.
- Patient-facing support. When patients have questions about their gap fee or Medicare rebate, they call our office — not yours. We explain the fund-cover split, the 75/25 Medicare/fund benefit structure, and the rationale for any out-of-pocket cost.
- Pre-payment collection where required. For self-funded patients or those without gap cover, we arrange pre-payment via BPAY, credit card or direct debit before the procedure date.
- Documentation retained. Every IFC and patient communication is logged in your cloud dashboard. If a complaint or audit ever arises, the trail is complete.
For a deeper explanation of the IFC framework and the way Medicare rebates interact with private health fund cover, see our guides on anaesthetist fees and how to bill for anaesthetic services.
Why we don't have a Brisbane office — and why that's a feature.
Fast Tracking is a Victorian boutique. Every account manager, every claim, every reconciliation runs out of one office in Bendigo. There's no Brisbane shopfront because anaesthetic billing doesn't need one: the work happens between your surgeons' rooms, the private hospitals, ECLIPSE and the health funds, none of which require a CBD address. Three things follow from that:
- Same person, every claim. A dedicated account manager handles your Brisbane practice from start to finish. No interstate handoff between a "Brisbane intake" and a "back-office processor."
- Australian team, Australian hours. The person picking up the phone has been working on Australian anaesthetic claims for years — not following an offshore script.
- Lower overhead, lower rate. A CBD address in Brisbane plus Sydney plus Melbourne is roughly $400–$600k a year in rent before a single claim is lodged. We chose to skip the fake-presence overhead and pass the saving back as a 4.5% all-inclusive flat fee.
About our Brisbane anaesthetic billing service.
Fast Tracking Anaesthetic Billing Services was founded in 2013 by a practising Australian anaesthetist who couldn't find a billing service that genuinely understood anaesthetic claim mechanics — the time-unit calculations, ASA modifier billing, assistant-anaesthetist rules, and the gap arrangements specific to anaesthesia. The team has worked exclusively on anaesthetic billing ever since. We don't do GP billing, allied health billing, or generalist medical billing. Anaesthetics is the whole business.
We've served Brisbane and Greater Brisbane anaesthetists since the company's first year of operation, alongside our Sydney, Melbourne, Perth, Adelaide and Hobart practices. Read more on our About page, or see our perspective on why outsourcing anaesthetic billing makes sense and our guide for anaesthetists starting in private practice.
Brisbane anaesthetic billing service: FAQ.
What does Brisbane anaesthetic billing cost with Fast Tracking?
4.5% of collected revenue, plus GST. That single rate covers MBS coding, ECLIPSE lodgement, IFC preparation, fund liaison, daily reconciliation, patient billing and follow-up. There are no setup fees, no exit fees, no software charges, no minimum monthly fee, and no lock-in contract. The same flat rate applies whether you're a sole anaesthetist starting in private practice or running an established Brisbane group.
Which Brisbane private hospitals do you bill at?
We bill across Greenslopes Private Hospital, Mater Private South Brisbane, Mater Private Springfield, The Wesley Hospital Auchenflower, St Andrew's War Memorial Hospital Spring Hill, Brisbane Private Hospital, St Vincent's Private Hospital Northside Chermside, North West Private Hospital Everton Park, Sunnybank Private Hospital, and Westside Private Hospital Taringa. We coordinate directly with surgeons' rooms across all of these sites every week.
How does the migration from my current Brisbane anaesthetic biller work?
We handle the migration end to end at no charge. Your current biller's open claims keep running until they're paid; new claims start with us from your nominated handover date. We handle the patient communication so the transition is invisible to your patients.
Do you handle WorkCover Queensland anaesthetic claims?
Yes. WorkCover Queensland operates separately from Medicare and the private health funds, with its own fee schedule and approval workflow. We lodge WorkCover Queensland claims, follow up on insurer queries, and reconcile payments alongside your Medicare and fund work. DVA gold-card and white-card anaesthetic claims are also handled at no extra charge.
Do you handle informed financial consent and patient financial clearance?
Yes — every patient receives a written Informed Financial Consent (IFC) document before their procedure, customised to their fund, gap arrangement, ASA grade, expected procedure duration, and your fee structure. We also field patient questions about gap fees, Medicare rebates, and out-of-pocket costs directly. You don't need to take those calls.
Do you have a Brisbane office?
No — and that's deliberate. Our team works from one office in Bendigo, Victoria. Anaesthetic billing is cloud-native work between your surgical rooms, the hospitals, the funds and Medicare — none of which require a Brisbane CBD address. Keeping the team in one place means every Queensland claim is handled by the same dedicated account manager, not relayed through interstate handoffs or pooled call centres.
Are you a Brisbane anaesthetic billing company specifically, or a national service?
Fast Tracking is a national anaesthetic billing service with dedicated Brisbane workflows. We've served Brisbane anaesthetists since 2013, our team knows the Greater Brisbane private hospital landscape, and our pricing and processes are calibrated for the local market. We are not a generalist medical billing company — anaesthetic billing is the only service we provide.
What makes Fast Tracking the best anaesthetic billing service for Brisbane anaesthetists?
Three things, depending on what matters most to you. On price: 4.5% all-inclusive undercuts most Brisbane-targeted billers (typically 6–9% with add-ons). On service: one dedicated Australian-based account manager handles your practice end to end — not a pooled team or offshore call centre. On expertise: Fast Tracking was founded in 2013 by a practising anaesthetist, and we only do anaesthetic billing — no GP work, no allied health, no distractions.
Talk to us about your Brisbane practice.
Tell us a little about how you currently bill and we'll come back within one business day with a straight answer about whether switching makes sense. No pressure, no sales call — if your existing setup is working we'll say so.
Or call our Bendigo office directly: 03 5323 0275 — Monday to Friday, 9–5 AEST.